New · Tafkiro AI v2 ships predictive cash-flow forecastingRead the release →
Commerce Commerce · Tafkiro Module

Purchase & Procurement.

RFQ, supplier management, POs, GRN, 3-way matching, vendor scoring, contract management.

← All modules
Commerce module
Purchase & Procurement
What changes

Catches 94% of duplicate vendor invoices and price discrepancies before payment, with three-way match automation across PO, GRN, and invoice.

13
Key features
3
AI capabilities
Features

What Purchase & Procurement covers.

13 capabilities across 4 functional areas — all on the same database, sharing one record for every transaction, customer, and vendor.

Sourcing & RFQ
4 capabilities
RFQ management
Issue structured RFQs to multiple vendors simultaneously. Side-by-side comparison of bids on price, lead time, payment terms, and quality score before award.
Approved vendor list
Maintain AVL by item category with vendor-specific pricing, lead time, and minimum order quantity. RFQ automatically draws from the AVL; off-list vendors require approval.
Supplier portal
Vendors submit quotations, confirm POs, and update shipment status through a self-service portal. Eliminates back-and-forth email for routine procurement events.
Contract management
Blanket POs and frame contracts with negotiated rates, delivery schedules, and enforcement. Spend tracked against contract value in real time; off-contract orders flag automatically.
Purchase Orders
3 capabilities
Purchase orders
Multi-line POs with delivery schedule, partial delivery tracking, and amendment workflow. PO change orders version the original and require re-approval at changed lines.
Subcontracting
Issue raw materials to subcontractors against job orders. Track material sent, in-process, and returned. Bill against confirmed completion quantities only.
Purchase returns
Formal return-to-vendor transactions with debit note generation. Return reasons tracked per item; data feeds into supplier quality scoring automatically.
Receiving & Matching
3 capabilities
Goods receipt notes
GRN with partial receipts, quality inspection at gate, and automatic inventory update. GRN triggers payable creation for matched invoices without re-entry.
3-way matching engine
Automatic PO–GRN–invoice match on price, quantity, and timing. Variances outside tolerance hold the invoice for controller review; nothing posts without a clear match or approval.
Landed cost allocation
Allocate freight, customs duties, insurance, and handling to item cost automatically by quantity, value, or weight at the GRN stage.
Spend Analytics
3 capabilities
Vendor scorecards
On-time delivery, quality defect rate, and price compliance tracked per vendor over rolling 12 months. Scores visible at the RFQ stage to inform every sourcing decision.
Spend dashboard
Total spend by vendor, category, and period with budget vs actual. Maverick spend and off-contract purchases highlighted automatically without manual analysis.
Purchase analytics
Category-level spend trends, savings tracking against benchmarks, and contract utilization rates. Exportable for management and board-level procurement review.
Tafkiro AI

How AI works inside Purchase & Procurement.

Every AI capability runs continuously in the background. Outputs surface inside your normal workflow — approvals, queues, alerts — where your team already works. Nothing to open, nothing to trigger.

/ 01
Duplicate invoice detection
Cross-checks every incoming invoice against vendor history for amount, date, reference, and IBAN matches. 94% of duplicates are caught before any payment runs.
Example · Live output
INV-2847 blocked: matches INV-2391 from 14 days ago — same vendor, amount, reference
/ 02
Vendor risk scoring
Monitors delivery performance, quality incident rate, and payment terms compliance per supplier on a rolling 12-month basis. Risk score updates monthly without manual survey.
Example · Live output
Meridian Supplies: 71/100 — on-time delivery ↓8 pts in 60 days. Flag before next RFQ.
/ 03
Spend analytics
Surfaces maverick spend, contract compliance gaps, and category concentration risks across the supply base. Reports against contracted pricing — not just what was paid.
Example · Live output
₹4.2L maverick spend in Q3 — 3 vendors outside contract · 1 category not tendered
Best fit

Where Purchase & Procurement matters most.

The module ships with industry-specific defaults, report layouts, and compliance configurations for each vertical — not a generic setup you adapt after go-live.

Industry
Manufacturing
BOM · MRP · Costing · Quality · Traceability
Explore
Industry
Construction
Sites · Materials · Labor · Progressive billing
Explore
Industry
Trading & Distribution
Multi-warehouse · Routes · Credit · Channels
Explore
Same platform

Modules that integrate with Purchase.

Every module shares one database. Data posted in Purchase & Procurement is immediately visible to these modules — no sync, no API bridge, no reconciliation.

Sales & CRMPoint of SaleSubscription BillingeCommerce & B2B PortalMarketing & CampaignsLoyalty & Rewards
View all modules →

Ready to see Tafkiro
in action?

Book a personalized demo with our enterprise team. We'll show you how Tafkiro works for your specific industry, your specific scale, and your specific operations.